Consequences of signing a residence permit application in the Service Management Module by an unauthorized person

We inform you about the consequences of signing a residence permit application in the MOS portal by an unauthorized individual. The Office for Foreigners reminds that according to the regulations effective from April 27, 2026 [i], an application for a temporary residence permit, a permanent residence permit, and a long-term resident permit of the European Union submitted electronically via the form available in the Service Management Module (MOS) must be signed with a qualified electronic signature or a trusted signature solely by the foreigner who is the applicant, or – in cases where that person lacks full legal capacity – by the appropriate legal representative (parent, guardian, curator). The law does not allow for the application to be signed in the MOS portal by any other person, including someone to whom the applicant has granted power of attorney to act in the procedure initiated by this application. Legal provisions [ii] state that signing the application electronically with the appropriate signature by an authorized person is a prerequisite for the application to be considered submitted. Signing the application form for a residence permit in the MOS portal by someone other than the applicant, and who can be clearly identified as not being the legal representative of that foreigner, will result in the application not being recognized as submitted. Legally, this will be a non-existent application that will not produce any legal effects for the foreigner it was meant to concern and cannot be supplemented. In such a case, the voivode will not call for the removal of formal deficiencies in the application by having it signed by an authorized person under the threat of leaving the application unprocessed [iii], but will only inform the foreigner concerned that it cannot be recognized as submitted, and consequently, it is legally non-existent. The Office for Foreigners also reminds that from April 27, 2026, submitting an application to the voivode for a temporary residence permit [iv], a permanent residence permit, and a long-term resident permit of the European Union is only possible in the form through the MOS portal. Any submission of the application without meeting these requirements will result in the voivode leaving it unprocessed without calling for the removal of formal deficiencies [v]. __ [i] Article 106d, paragraph 3, Article 203d, paragraph 3, and Article 219d, paragraph 3 of the Act of December 12, 2013 on Foreigners (Dz. U. 2025, item 1079, as amended); [ii] Article 106d, paragraph 6, point 1, Article 203d, paragraph 5, point 1, and Article 219d, paragraph 5, point 1 of the Act of December 12, 2013 on Foreigners; [iii] Article 64 § 2 of the Act of June 14, 1960 – Code of Administrative Procedure (Dz. U. 2025, item 1691) will not apply in this case; [iv] except in cases where a family member of a separated person submits the application for a temporary residence permit on behalf of the foreigner in accordance with Article 3, point 2a of the Act of December 12, 2013 on Foreigners or a receiving entity in accordance with Article 3, point 5b of this Act; [v] based on Article 106c, paragraph 5, Article 203c, paragraph 5, and Article 219c, paragraph 3 of the Act of December 12, 2013 on Foreigners. Source: Office for Foreigners (https://www.gov.pl/web/udsc/konsekwencje-podpisania-wniosku-o-udzielenie-zezwolenia-pobytowego-w-module-obslugi-spraw-przez-osobe-nieuprawniona)