Announcement from the Office for Foreigners - Consequences of signing an application for a residence permit in the Service Management Module by an unauthorized person

We inform you about the consequences of signing an application for a residence permit in the MOS portal by a person without authorization. The Office for Foreigners reminds that according to the legal provisions effective from April 27, 2026 [i], an application for a temporary residence permit, a permanent residence permit, and a long-term resident permit of the European Union submitted electronically via the form available in the Service Management Module (MOS) must be signed with a qualified electronic signature or trusted signature solely by the foreigner who is the applicant, or - in cases where that person does not have full legal capacity - by the appropriate legal representative (parent, guardian, curator). The legal provisions do not allow for the application in the MOS portal to be signed by any other person, including someone to whom the applicant has granted power of attorney to act in this matter. The legal provisions [ii] stipulate that signing the application in electronic form with the appropriate signature by an authorized person is a condition for recognizing the application as submitted. Signing the application form for a residence permit in the MOS portal by someone other than the applicant, who can be clearly identified as not being able to act as the legal representative of that foreigner, will result in the application not being recognized as submitted. In legal terms, this will be considered a non-existent application, which will not produce any legal effects for the foreigner it pertains to and cannot be supplemented. In such a case, the voivode will not call for the removal of formal deficiencies in the application by having it signed by an authorized person under the threat of leaving the application unexamined [iii], but will simply notify the foreigner, to whom the application pertains, that it cannot be recognized as submitted, and consequently is legally non-existent. The Office for Foreigners also reminds that submitting applications to the voivode for a temporary residence permit [iv], a permanent residence permit, and a long-term resident permit of the European Union from April 27, 2026, is only possible in the form through the MOS portal. Any submission of an application that does not meet these requirements will result in the voivode leaving it unexamined without calling for the removal of formal deficiencies [v]. __ [i] Article 106d paragraph 3, Article 203d paragraph 3, and Article 219d paragraph 3 of the Act of December 12, 2013 on Foreigners (Journal of Laws of 2025, item 1079, as amended); [ii] Article 106d paragraph 6 point 1, Article 203d paragraph 5 point 1, and Article 219d paragraph 5 point 1 of the Act of December 12, 2013 on Foreigners; [iii] Article 64 § 2 of the Act of June 14, 1960 - Code of Administrative Procedure (Journal of Laws of 2025, item 1691) will not apply in this case; [iv] with exceptions when an application for a temporary residence permit is submitted on behalf of a foreigner by a family member separated in accordance with Article 3 point 2a of the Act of December 12, 2013 on Foreigners or a host entity in accordance with Article 3 point 5b of this Act; [v] based on Article 106c paragraph 5, Article 203c paragraph 5, and Article 219c paragraph 3 of the Act of December 12, 2013 on Foreigners. Source: Office for Foreigners (https://www.gov.pl/web/udsc/konsekwencje-podpisania-wniosku-o-udzielenie-zezwolenia-pobytowego-w-module-obslugi-spraw-przez-osobe-nieuprawniona)